When you trace just one document (whether paper or electronic) through the workflow of your organisation it becomes quickly apparent just how complex the processes can be. However, when you consider your Document Workflow in its entirety: the millions of different documents; their individual steps and process; your production systems and the people involved... fully understanding and evaluating it may seem like an impossible task.
This is compounded by the fact that during the last two years alone we have seen data volumes quadruple and paper volumes double, a trend that is set to continue. As volumes grow and your employees begin processing, storing, printing and managing spiralling amounts of information your document infrastructure can only become more complex and unwieldy... leaving you exposed to the costs of inefficiently managed processes.
IKON’s unique document assessment services can allow you to regain control. Through a series of sophisticated electronic and manual auditing techniques we can offer you complete transparency throughout your entire Document Workflow. This allows you to take a strategic view, basing decisions on accurate management information such as how many documents your business produces, the real costs of these documents and the assets that produce them, and how efficient your production and management processes are.
Document Output Strategy Assessment
An IKON Document Output Strategy Assessment takes a snapshot of document output from all local and networked output devices. This process can be commissioned on a departmental, building or company-wide basis and carried out over a representative time frame. The captured print activity data can then be analysed and extrapolated by an IKON consultant to give you an accurate understanding of the true cost of document production within your organisation.
During an assessment, IKON uses sophisticated tracking software to monitor and record associated document costs by user, device, job, page, document name, file type, day and time. This critical management information will enable you to work with IKON to identify physical assets, control usage, define realistic costing models and create an informed strategic plan to streamline your document workflow.
Document Lifecycle Strategy Assessment
Lifecycle Strategy Assessment looks beyond the cost of document production and uses a range of auditing techniques to capture data on the costs associated with documents throughout all phases of their lifecycles — from initial input and capture through archival and retrieval. IKON uses the document lifecycle as a common structure to collect and analyse information, and then render cost-benefit recommendations that help reduce costs by improving workflow, increasing efficiency and enhancing productivity.
IT and Document Infrastructure Assessments
IKON can help you manage all your IT and document infrastructure assets through a comprehensive on-site audit process, locating and recording all corporate communication hardware and software, licensing and utilisation.
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